Membership Scheme Options

We have a variety of new membership schemes available to reward loyalty and help make a saving for those people who wish to attend multiple Heroquest larp events.

These schemes are designed to help you spread the cost of events over the year, rather than leave you facing a payment(s) all at once (many of our players have found this useful particularly in January and Xmas!).

Scheme Flexibility

We would like to emphasise that we are totally flexible on our schemes and if the current schemes do not fit your circumstances then contact HQ admin - This e-mail address is being protected from spambots. You need JavaScript enabled to view it - and we will see if we can tailor a membership specifically for you.

If there is not a membership deal that is right for you then please do contact HQ Admin to discuss further options. We are prepared to do a “mix and match” – our principle is that we are looking for commitment and wish to reward loyalty.

One example on how we can tailor the schemes for you is where you swap one of your allowed events for another and pay any difference, or combine two events to pay for another:

• e.g. an Option 1 member could play 3 Adventure Weekends and use the last one as a £100 payment towards a Special (so only paying an additional £150)
• e.g. an Option 16 to only play 3 Special Events and use the other two to play a Heroquest instead.

How the Schemes Work

• They take the form of a monthly standing order payment to Heroquest Ltd, payable at an agreed fixed date each month (payment date to suit each individual).
• Membership may be started at any time (although it is assumed the majority will commence in January) and will last for 12 consecutive payments.
• If you decide to play any additional events, beyond your allowance, then you will be charged the full cost of the event as detailed in the Prices section above. In the unlikely occasion that one of our larping events are cancelled, you will be given the option to book onto another event of the same type or to be refunded the total cost of that event .
• It remains the individual's responsibility to ensure that they book onto the event(s) that their membership scheme is paying for by using the booking procedure in the drop down meu under membership - prices and booking. It is important to note that being a member does not guarantee you a space on an event and if you fail to book sufficiently in advance the event may already be full. However, we will make every effort to ensure that you are able to attend all the live role playing events of your choice and will allocate you as a priority reserve in the unlikely circumstance that you are unable to book onto the event.

How to Sign Up

Anyone wishing to take part in any of the larping membership schemes should contact HQ Admin, with their details, by e-mail at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

The standard membership schemes are as follows:

Once again, if you want to do something that does not fit with the above, contact HQ admin and we will tailor a scheme specifically for you, so you can still save while getting to participate in your favourite hobby!

Scheme Start Dates

As stated membership lasts for 12 months, ideally from January to December. However we accept that some people will choose to run their 12 months membership from different dates.

Therefore we use the term "consecutive" to indicate that your membership entitles you to play the requisite amount of events over the next 12 months (approximately). The principle being that you get to play the next 4, 5 etc type of events that you are entitled to.

If you do not wish to join one of the membership schemes detailed above but still wish to take advantage of spreading the cost of events over the year by making regular monthly payments, then contact Mark Roberts or Paul Matthews to discuss the details. Also, if you wish to take advantage of one of the membership schemes but would rather pay in one lump sum at the start of the year or a number of lump sums, rather than a regular direct debit, then you should also e-mail Mark Roberts with the details. We are very flexible with how you wish to spread the cost of your payments and are prepared to discuss a variety of options.

Paying for and Cancelling Adventures

Once you have booked onto an adventure you must either pay a 50% deposit or have that event as 1 of you membership allocated adventures. Full payment of the event is required for non members 12 weeks in advance of the event.

In the unfortunate situation that you have to cancel an event we will still have to charge you the full amount unless you have given us at least 6 weeks notice in which case we will charge you a 50% cancellation charge. Alternatively as you have paid for this place you may give it to another player, not already booked onto the same event, and it is up to you and them how much, if anything, they pay you for this.

We do not like having to do this however filling adventure spaces is the hardest task we have here at Heroquest and we do not have the manpower needed to have to refill cancelled spaces.

Going on a Heroquest event is the same as booking a holiday and if you get UK holiday insurance, which is relatively cheap, you can claim any lost payment s back and we will gladly issue you with the necessary paperwork to allow you to do this.

If you have booked an event as part of your membership allocation and you wish to cancel or change the booking you must do this at least 8 weeks in advance. If you cancel within the 8 weeks you will lose that event allocation from your membership deal however if you can find someone not already booked onto the event to take your place you may transfer your booking to another event.